CHECKLIST for Material Submission

  1. Photograph of Nominee or Team
  2. Location Photographs, Location Scouting Photos, Behind the Scenes Photographs
  3. Logo (or Public Seal - Public Employee nomination) from Company, Production and Production Company
  4. Film Footage and Clips of Nominated

 

 

 

 Images and video can be uploaded to www.COLAUpload.com or sent as a downloadable link.

 

 

 

All images/footage obtained is subject to be used in the media (awards program, video, multimedia, print, and online) and providing this footage to us is grounds for release unless specified in writing. 

 

 

FORMAT REQUIREMENTS

PHOTOGRAPHS/LOGOS

Preferred:      Upload to COLAUpload.com

Online**

Dropbox***

Google Drive***

Any Online Storage Locker (box.com, yousendit.com, etc.)***

Download link

USB Thumb Drive

 

Photographs (of finalists and set): 3” x 5” or larger, digital, TIFF (.tif), PNG (.png), JPEG (.jpg) (72dpi minimum) or as a hard copy. Digital images are preferred.  Any image larger than 5MB can be submitted digitally** by Dropbox, Google Drive, Online Storage Locker, Download link, FTP, USB Thumb Drive or burned onto a CD. The formats not accepted -- computer printed-color/b&w laser or inkjet printed photos.  Compressed web images smaller than 2” or less than 200kb will not be accepted. 

 

Logos/Public Seals for Public Agencies:

Logos/Public Seals can be provided electronically** by email, DropBox, Google Drive, Online Storage Locker, FTP or a Download Link (preferred) or on disk as an EPS (.eps), TIFF (.tif) or JPEG (.jpg). Digital images are preferred. If logo is an Adobe Illustrator (.ai) or Adobe PhotoShop (.ps), those formats can be accepted as well.  Printed logos can be accepted as long as the logos are larger than 3” x 4” in size and clear, again no images accepted if printed.  Please supply the proper amount of information including color specs to maintain accuracy of logo when duplicated for screen print.  Images submitted may not be used if low quality.

 

FILM FOOTAGE/CLIPS

Preferred:      Upload to COLAUpload.com

USB Thumb Drive

Electronically online**

Dropbox***

Download link  (box.com, yousendit.com, etc.)***

 

File must be Quicktime *.mov 16:9 file that is importable into any film editor (Adobe Premiere/Final Cut Pro)

 

Sample of what may be provided for each nomination category:

Location Professional of the Year – Television, Commercials, Features, Music Video

1 headshot of finalist only, no additional people in photograph

A minimum of 5 images of the location scouted which may include shots of the location while filming, but must showcase the location for which the film footage is being supplied

Supporting 30-60 second clip pertaining to the location professional’s nomination supplied Electronically online** (Dropbox, FTP, or Download link) or on USB Thumb Drive (Digital video is preferred), MiniDV or BetaSP, see above for additionally supported formats (this should be pre-selected by the production company and edited down by their editors) 

 

Location team of the Year –Television and Features:

Static logo from the production company.  Proper JPG or TIF with a minimum 300dpi resolution.

1 photograph of the entire Location Department/professional with identifying name(s)

A minimum of 5 images of the location scouted which may include shots of the location while filming; please try to have it showcase the location for which the film footage is being supplied.

Supporting a 30-60 second clip pertaining to the production company’s nomination supplied Electronically online** (Dropbox, FTP, or Download link) or on USB Thumb Drive (Digital video is preferred), MiniDV or BetaSP, see above for additionally supported formats (this should be pre-selected by the production company and edited down by their editors)

 

Public Employee of the Year – City, County, State, Federal:

1 headshot of finalist only, no additional people in photograph.

1 photograph of location area finalist promotes for filming. 

1 logo/seal of government entity and/or department you work for.

See PHOTOGRAPHS/LOGOS above for delivery methods.

 

 

**Access must be provided in order to download materials.

*** Please send an additional email to confirm that a link has been sent for Dropbox, Google Drive, or any other online service (box.com, yousendit.com, etc.) 

 

 

All files can be uploaded to:

Footage and Photo Materials Submission for Finalists